Much like a cover letter, an letter of intent provides a broad summary of your industry-specific talents and expertise and why you are interested in working for a particular firm. This letter, also known as an intent letter or letter of interest, is centered on the firm rather than your talents.
This post explains a letter of intent, how it varies from a cover letter, and why you should use one. We also detail what a letter of intent should include with an example letter and advice.
What is an Intent Letter?
A letter of intent is an introduction letter to employers you’re interested in working with. Typically, you would submit a letter of intent to hiring managers or recruiters at a firm that has not offered opportunities related to your history. Although comparable to a cover letter, an intent letter includes less material linked to a specific job. Instead, it is aimed to show your interest in working at a company, why you’re interested, and what talents and experiences you have that the employer could find helpful
Types of Letter of Intent
Here are a few particular examples of different sorts of letters of intent:
Intent letter for business: you can use a letter of intent to indicate your plan to purchase commercial or residential property or a company. The letter should expressly explain that it isn’t an official purchase agreement and that the terms and conditions of the business transaction are to be detailed in the entire purchase agreement that must be agreed upon by all relevant parties.
Scholarship acceptance: a student might write a letter of intent to an institution or organization when accepting an intent letter for scholarships. The letter should convey thankfulness for the scholarship and excitement for the opportunity.
Graduate school: if you want to apply to attend a particular graduate school, you might write a letter of intent to that university. Some colleges may even demand a letter of intent as part of their application process. The letter should let the recipient know that you’ve filed your application and specify the graduate program for which you’re applying.
Intent to hire: This letter of intent is identical to the one you would use for the acquisition letter. However, it should be tagged as confidential. As a sender, you may wish to include the fundamental parameters of the arrangement in addition to a nonbinding statement concerning the formation of the agreement and methods for discussion.
Intent letter for internship: you might write a letter of intent to show interest in working for a firm, even if there isn’t a specific vacancy available. The letter might mention the sort of employment you’re interested in or whether you’re looking for an opening in a particular department.
How does a Letter of Intent Vary from a Cover Letter?
While you might send a cover letter when applying for an advertised position, a letter of intent is excellent when you want to demonstrate to an employer you’re interested in working at their firm, even if there are no job vacancies available. It may be submitted at any moment and may not result in obvious next steps compared to a cover letter which generally results in an interview and subsequent job offer.
A letter of intent is relevant when:
- You’re sending resumes to companies at a job fair
- You’re exploring organizations and locating an employer that you feel best suits your hobbies and career ambitions
- You’ve heard or have been informed that an employer is seeking to hire, even though there are no openings advertised or intent letter for promotion
- The company has jobs listed for other roles but also employs individuals in your area of expertise or with your talents and experience
- A letter of intent makes it easy to submit your cv to an employer even when there are no particular opportunities in your specialization. This gives the employer a chance to see your worth and interest in their company and could urge them to consider whether the firm has a need or job you can fill.
How to Write an Intent Letter
While your letter of intent should be unique to your combination of talents, experiences, and traits, there are five essential aspects you should include in your letter:
Let’s take a deeper look at these aspects and what information you should include.
1. Greeting or salutation
The welcome or salute should be professional and follow formal greeting conventions.
For example, you can utilize typical pleasantries, such as “dear hiring manager,” or target the letter to a specific employee inside the firm. While you might be able to discover hr staff to send your letter to, if you’re unsure, select a more generic greeting like “hello.”
However, avoid being overly intimate or informal with your welcome (“hey,” or simply providing the addressee’s first name). The letter of intent is aimed to offer a favorable and professional first impression that can lead to job chances. Below is how an intent letter template example
2. Introduction
Use the first one or two sentences of your letter to introduce yourself officially. This area should include your name, a brief explanation of your current experience level, and your reason for writing.
For example, if you are a recent graduate, give details about your degree and fields of study. If you’re presently working and seeking jobs at another organization, explain your job title and why you are interested in the company you’re writing to.
It would help if you left out any negative comments in your letter. To provide just one example, you probably wouldn’t want to explain that you’re looking to move jobs due to problems with your present company. Say the intent of letter and what attracted you to the organization in the first place, or highlight the upsides of working there, such as room for professional growth or a job change.
3. Body
Write a detailed description of your qualifications and experience in the letter’s main body. In the following lines, you should elaborate on why you would be an asset to the firm. Whenever feasible, include numerical indicators of your accomplishments and provide concrete instances of how you helped a business succeed. When approaching a potential employer, it’s important to highlight how your expertise and talents meet the company’s stated goals and objectives.
4. Motivating statement
Your closing paragraph should be a call to action detailing what you hope the employer will do after reading your letter. You might use this section to express gratitude to the employer for considering your application and contacting you further. Instead of putting your contact details below your signature, you may put them here.
5. Concluding
Your letter should end with a standard business letter sign-off. You can complete your letter with a simple “sincerely” or “thank you.” keep the tone serious, and don’t use a greeting like “cheers” or “yours sincerely” as you did in the introduction.
Intent Letter Sample
Following is a sample intent letter written in the format provided above. Start your letter of intent off right by using this sample.
Dear possibly everyone,
For those who don’t know me, I go by the moniker of Jen woo. Having earned a bachelor of arts in journalism from the University of Wisconsin, I am a recent college grad. The portfolio is outstanding, and the company’s goal of serving readers of various backgrounds is commendable. Thanks for taking the time to read my cover letter and resume requesting a position as a writer for your company.
When I was a student at the University of Wisconsin, I took classes in journalism and copywriting, where I learned about editing in APA style, writing for the web in both long and short forms, crafting editorials, and writing human interest pieces. Also, I’ve studied SEO and sem (search engine marketing) as part of my content marketing education. I am proud to say that I finished all my schoolwork with a 3.85 GPA. I was a staff writer for the university of Wisconsin student newspaper and an intern at numerous local newspapers throughout my time as a journalism major. As a side hustle, I’ve written for a few other sites and earned some money in my spare time.
With gratitude for your consideration,
Mr. Jen woo
To illustrate how to write a letter of intent through email, consider the following
The following is an email version of the same sample letter of intent that follows the same guidelines as before.
Subj: Jacob Troutman’s introductory note- intent letter example
Mrs. Smith,
Throughout my 12 years at ABC inc. In sales and sales management, I have admired your organization’s impressive sales track record and stellar reputation. With my background and expertise in sales, I am confident that I would be an addition to company XYZ in the sales manager role.
As the sales manager at ABC inc., in the past year, I have established a whole new sales team from the bottom up, resulting in an increase of over 15% in sales. I utilized statistics to set clear goals and objectives for a 30-person sales team I managed in my previous career. To foster a high-performing group, I offer coaching and training. Additionally, I wrote an all-inclusive training handbook that cut the new hire orientation time from three months to only two.
I believe my strengths as a data nerd and a people person make me a perfect fit for company XYZ. I take great pride in my ability to unearth actionable insights using data to create customer loyalty and give fantastic customer service. I am enthusiastic about inspiring others to meet or exceed sales quotas.
Here is my résumé that I’ve included in this email. I appreciate your time and interest, and I look forward to discussing this possibility with you.
Sincerely,
In the words of Jacob Troutman
Jakobgroutman@email.com
Tips on Crafting the Perfect Intent Letter for Employment
- There are several formats in which a letter of intent can be written. I have a few suggestions for you to consider if you want your letter to be as successful as possible.
- Be sure to follow the guidelines for a typical business letter if you intend to send a paper copy of the letter in the mail. Your opening statement needs to consequently include your name, your email address, and your current job.
- If you send the letter through email, put your email address and other relevant contact information under your name.
- Check that the subject line of your email specifies why you are writing to the receiver of the message. Include your name and the name of the post you apply for in the email. Your name and a statement such as “job inquiry” or “software expert looking to share expertise” should be included in the subject line of a cold call.
- Before putting pen to paper, you should ensure a solid understanding of the organization’s values, priorities, and requirements. You have to be aware of the company’s requirements before you can explain in an interview how you can meet those requirements.
- Instead of criticizing your current or former employers, you should focus on yourself and the prospective employer.
- If you are hoping to further your career, you must be specific about the level of work you seek, such as “senior-level roles” or “management.”
- In the application, you shouldn’t include a wage range for yourself. After a successful interview, this is something that you should always bring up to the person in charge of hiring new employees.
- It is acceptable to use a friend or colleague in the company as a reference, but only if that person is aware that they would be contacted for this purpose.
- To draw attention to your capabilities and past successes, emphasize that you are a “strong communicator” and a “seasoned writer.”
- Please do not allow your resume to become obsolete by failing to keep it updated with your most current capabilities and experiences. Examining previous job descriptions might provide insight into the priorities held by the firm.
- If possible, keep your letter of intent to no more than one page, and make sure that you get right to the point when you do so.
- Before you press the “send” button, ensure your message is free of typos and grammatical mistakes—that crucial letter.
Bottom Line
A letter of intent (LOI) declares your desire to work for a specific organization. You may be applying for a particular position that you or the company is looking to fill, but in most cases, you’re just hoping to get your name out there for future consideration. Our company, nursingpapersmarket.com, provides customers with an intent of letter-writing assistance. Our expert writers will give you nothing but the finest.
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