A nonfiction account that tries to present and sums up the facts about a specific event, topic, or issue is known as a report. A piece of good news should tell people who are unaware of the subject all they need to know.
A business report make it simple to bring someone to speed on a academic essay topic on business, but writing one is anything but simple. So, to assist you in comprehending what to do, we’ve included a mini-report on report below.
What is a report?
In technical terms, a report is “any account, spoken or written, of what matters concerning a specific topic.” This could be anything from a courthouse testimony to a third-grade book report.
When people refer to “reports,” they usually mean official documents outlining the facts of a subject, appropriate length by an expert on the matter, or anyone assigned to investigate it. Various types of reports are discussed further in the following section, but most of them fit this description.
What types of information are disclosed in reports? Although all facts are encouraged, words, in particular, tend to include the following types of information:
- Details of an event or situation
- The consequences, as well as the ongoing effect of an event or situation
- Evaluation of statistical data or analytics
- Interpretations from the information in the report
- Predictions or recommendations based on the facts in the report
Report writing is similar to essay writing, but some key differences exist. While both depend on facts, essays include the authors’ personal opinions and arguments. Reports typically stick to the facts, though the author’s interpretation of these facts may be included, most likely in the conclusion.
Reports are highly organized, with tables of contents and numerous headings and subheadings. This allows readers to scan messages again for the information they seek quickly. In contrast, essays are intended to be read from beginning to end, not skimmed for specific insights.
Business report types
There are several reports based on the purpose and audience for the information. Here’s a quick rundown of the most common kinds of messages:
- Academic report: Examines a student’s knowledge of the subject matter, such as writing assignments, historical event reports, and biographies.
- Business reports: Recognizes information that can be used in corporate strategies, such as the needs of its target markets, internal memos, SWOT analyses, and feasibility reports.
- Scientific reports: Disseminates scientific results, such as research articles and case studies, in scientific journals.
Reports can be further classified based on how they are written. A statement, for example, could be formal or casual, short or long, internal or external. A vertical report in business shares information with people at various levels of the hierarchy (i.e., people who work above and below you).
In contrast, a lateral report is for people at the same level as the author but in different departments. There are as many kinds of reports as there are writing styles, but this guide focuses on academic essays, which are formal and informational.
Business report format
The type of document and the assignment requirements determines the business report essay format of a report. While each account has its structure, most follow one such basic template:
· Executive summary
A standalone section that sums up your report’s findings, similar to an abstract inside an academic paper, so readers understand what to expect. These are more commonly used for news accounts and less frequently for school reports.
· Business report introduction
Before getting into your findings, your introduction introduces the overall topic you’re about to discuss, with one thesis statement and any necessary background information.
· Body
The report’s body explains your significant discoveries, divided into subheadings and headings. The body is the bulk of the information; while the introduction and summary are only a few paragraphs long, the body can be several pages long.
· Conclusion
In the decision, you combine all the data in your report and reach a final interpretation or judgment. This is usually when the author expresses their personal views or conclusion.
Suppose you know how to write a research paper. In that case, you’ll notice that report writing follows the same introduction-body-conclusion structure, with the addition of an executive summary occasionally. Reports typically have additional requirements, such as title pages and table of contents, which we will discuss in the following section.
What information should be contained in a report?
There are no hard and fast rules about what should be included in a report. Every school, business, laboratory, task scheduler, and teacher can create its format based on its specific requirements. In general, keep an eye out for the following criteria, which appear frequently:
- Title page: Title pages are frequently used in official reports to keep things arranged; if an individual has to read numerous reports, title pages make each other easier to keep track of.
- Table of contents: Similar to a book, the table of contents allows readers to jump right to the section they’re looking for, allowing for quicker browsing.
- Page numbering: A basic decency when writing a lengthier report, page numbering ensures that the pages are in the correct order in case of a mix-up or misprint.
- Headings and subheadings: Reports are typically divided into sections separated by headings and subheadings to facilitate browsers and scanning.
- Citations: The citation guidelines outline the recommended format for citing data from another source.
- Works cited page: A list of books at the end of the paper lists credits and legal information for other sources from which you obtained information.
As always, consult the assignment for specific instructions on each of these. People who read the summary should inform you of any grammar rules or formatting requirements.
How to write a business report assignment
Let’s get into the specifics of business report writing. Follow the seven report writing steps below to get from a concept to a finished paper.
1. Based on the assignment, choose topics for business report writing.
Before you begin writing, you must decide on a topic for your report. The issue is frequently assigned to you, as in most business writing, or ascertained by the essence of your work, as in scientific reports. If that’s the case, you can skip this step and continue.
This is among the most critical phases in the writing process if you are in charge of selecting your topic, as is the case with many academic reports. Choose a topic that meets these two requirements:
- There is sufficient information: Choose a narrow topic with enough data to fill your summary without padding but not so much that you cannot cover everything.
- It’s something you’re passionate about: Although this is not a mandatory rule, it does improve the quality of the report if you are interested in the subject.
Of course, remember to consider the assignment’s instructions, including the length, when making your decision.
2. Carry out research
The research for scientific and business reports is usually one’s own or provided by the company, though there is still plenty of digging for foreign sources. Unless you’re required to use class materials, you’re mostly on your own for research in academic papers. That’s one of the reasons why picking the right topic is so important; you will only get very far if the topic you choose has sufficient research.
The key is to look only for reputable sources, such as government papers, other reports, journal articles, case studies, books by well-known authors, and so on. Use any studies cited in those other similar reports. While search engines can often provide a wealth of information, a short trip to the reading room comes in handy.
3. Make a thesis statement
Write a thesis statement before proceeding to help you understand your report’s central theme. The thesis statement, like the topic of a paragraph, summarizes the prominent peak of your writing, in this scenario, the information.
Once you’ve gathered enough data, you should notice a few trends and patterns in the data. Your thesis statement is if all of these patterns infer or give rise to a more significant, overarching point.
For example, suppose you were writing a business report essay on fast-food employee wages. In that case, your thesis could be, “Although wages used to be comparable with living expenses, they are no longer adequate after years of stagnation.” The remainder of your report will expand on that thesis with lots of evidence and sufficient justification.
Although you should include your thesis in both the executive summary and the introduction of your report, you should still figure it out early so you know which way to go when you collaborate on your outline next.
4. Outline
An outline is suggested for all types of writing, but it is beneficial for reports because of their emphasis on organization. Since essays are frequently divided into heads and subheadings, a thorough outline ensures you get everything while writing.
It would help if you began thinking about your overview during the research stage when you notice trends and patterns. If you’re stuck, list all the essential points, details, and proof you want to include. See if you can group them into broad and specific categories that you can then turn into headings and subheadings.
5. Make a rough draft
The most time-consuming step is usually writing this same rough draft or first draft. This is where you put all the information from your research into words. To avoid becoming overwhelmed, follow your outline to ensure you remember everything.
The first rule of writing a rough draft is to be bold and make mistakes. Expecting one first draft to be flawless adds a great deal of pressure. Instead, write in a natural and relaxed manner, and worry about specific details such as word choice and error correction later. At least, that’s what the final two steps are for.
6. Rewrite and revise your report
When you’ve finished your rough draft, it’s time to go back and fix the mistakes you overlooked the first time. (However, before you dive right back in, it’s a good idea to sleep on it so you can start editing fresh or take a short break to decompress from writing the rough draft.)
We recommend you reread your report for critical problems, such as cutting or moving entire sentences or paragraphs. Sometimes your data will not match up, or you will misinterpret a significant piece of evidence. This is the time to correct any “big picture” errors and rewrite whatever longer sections are necessary.
7. Check for errors and proofread
Finally, review your report to optimize your wording and check for spelling or grammatical errors. You looked for “big picture” errors in the previous step, but now you’re focusing on specific, even nitpicky issues.
Grammarly, for example, flags these issues for you. Grammarly’s free version highlights any spelling and grammatical errors as you write, providing suggestions to enhance your writing that you can implement with a single click. The Premium version includes much more advanced features, such as tone modifications and word choice suggestions, to help you improve your writing. If you need help with a professional business report, visit nursingpapersmarket for help.
Business report example
Here is a brief business report sample of how to write a company report illustration for the introductory section:
- Since its inception in 1994, Cyberdyne Systems has held a leadership position in cybernetic research.
- Our core business is to provide inventive microchips for quickly AI-based tools. Our mission is to supply our managers with accurate market analysis, explain the challenges as they conduct research, and develop an outline for post-pandemic times. Our business report seeks to identify what drives markets and what strategic plans should be adjusted to meet commercial and strategic challenges.
This business report would then cover a variety of business topics, including:
- Identifying key market elements.
- Modifications to our digital services.
- Concerns about healthcare and workplace safety.
- Security and monitoring of the company’s core departments.
- Logistics and transportation
- Environmental protection and energy conservation.
- Problems with packaging and storage.
- Participation in innovative social media projects.
- Professional Services.
The methodology, which can also be proffered in a bulleted and concise manner, should be the first body part:
- Our core business reporting methodology focuses on observation and analysis stages that span 2019-2021.
- Several scenarios for each section have been reviewed to provide an unbiased outlook.
- Cultural diversity is also considered to address the challenges of the French, Italian, German, and Spanish markets.
Certain adjustments had to be made, beginning with pandemic restrictions and export/import challenges related to supplies from Asian markets. The finance team reporting for the initial decade of the twenty-first century has shown gridlock and a need for additional sources. New contacts with Swedish and Norwegian suppliers have been formed to keep the supply active. Statistics 7, 9, and 11 present statistical data “as is.”
Final remarks
The most important thing is to state the problem in your business and discuss how it was resolved. You should combine text, graphics, and statistical evidence. If the problem still needs to be challenged, discuss why and propose a specific solution. Consider what your business report helps solve and how it benefits your target audience. After you’ve finished writing and exploring, always spell check and edit things aloud to ensure readability. You have done your research correctly if it sounds sensible and straightforward as you read.
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